Sustainable Conference

Marketing

  • A mobile app will be used in lieu of a printed program.
  • All communications are conducted electronically.
  • BSR produces Conference signs on 100 percent recovered fibers with an average of 35 percent post-consumer waste content; 100 percent of signs are to be produced locally, requiring no shipping.
  • BSR uses low-VOC (Volatile Organic Compound), vegetable-based inks for printed onsite materials.
  • BSR uses paper that is made with 100 percent recycled fiber and 50 percent post-consumer waste, processed without chlorine.

Measurement

  • The benefits of water bottle elimination and recycled-content paper use will be estimated.
  • Carbon emissions and water usage will be measured and offset.
  • The degree of local and organic menu items will be tracked.
  • Waste diversion for landfill, compost, and recyclables will be measured.

Guest Accommodations

  • A towel and sheet reuse program is in place for all sleeping rooms.
  • Hotel staff will turn down the heat/air conditioning, shut drapes, and turn off the lights when rooms are vacant.
  • Paperless check-out program in sleeping rooms will be implemented.
  • Partially used soaps and toiletries will be left in rooms instead of replacing them each day.
  • Recycling bins for glass, plastic, metal, and paper will be available on all lodging floors.

Transportation

  • BSR will offset 100 percent of the water used and carbon emissions generated by travel and facility use during the Conference.
  • Participants are encouraged to choose ground transportation options that minimize their carbon footprint, such as mass transit, rail service, and car-sharing or shuttle services.

Food and Beverage

  • 100 percent of fruits will be sourced locally and seasonally; no tropical fruits will be offered.
  • Breakfast juices will be served in bulk.
  • Catering orders will be based on past event consumption habits to minimize waste.
  • China, glassware, and cloth napkins will be used at all banquet functions.
  • Coffee will be 100 percent shade-grown, fair trade, and organic.
  • Condiments, except sugars and sweeteners, will be served in bulk containers.
  • Disposable serviceware will not be used.
  • Food waste will be recycled and/or composted, as permitted by law.
  • Menus will be crafted with local, organic, and sustainable ingredients when possible, and vegetarian meals will be available.
  • Natural and biodegradable table décor will be used.
  • Polystyrene products will be avoided.
  • Reception themes will highlight local and responsibly sourced menu items.
  • There will be 100 percent elimination of plastic water bottles (estimated to save 4,000 plastic bottles and US$40,000 in purchases).

Meeting Management

  • All communications with speakers, sponsors, and the hotel are electronic.
  • Conference registration is entirely online, and confirmations are electronic.
  • Leftover and unused materials will be donated to a nonprofit organization.
  • No tote bags or giveaways will be distributed.
  • Office equipment is Energy Star-rated.
  • Recycling bins for glass, plastic, metal, and paper will be available on all meeting floors.
  • Registration badges and lanyards will be made of recycled materials with no separate plastic holder.
  • The hotel will recycle cardboard, glass, plastic, and aluminum cans.

Sustainable conference

Thank You BSR18 Sponsors

Platinum

AXA logo

Robert Wood Johnson Foundation logo

Target logo


Gold

Coca-Cola logo

International Copper Alliance logo


Silver

Microsoft logo

Tides logo

Carbon Offset

BEF logo


Supporters

21st Century Fox

Amazon

Boeing Company

EQT AB

Flex

Google

HU Working Capital Fund

Humanity United

The Walt Disney Company

UK Aid


Marketing and Media

3BL

Greenbiz Group

SSIR